this video is brought to you by unroll
me you got mail you got mail yes it’s a
very powerful words welcome to
watchmojo.com and today we’re counting
down our picks for the top 10 email
productivity tips for this list we’ll be
giving you some pieces of advice that
can help you keep your inbox uncluttered
organized and working effectively for
you on a regular basis however we’re not
looking at work productivity hacks such
as setting firm email boundaries or
limiting yourself to checking your
emails once an hour but actual practical
tips that you can incorporate into your
regular email routine actually make a
little suggestion what number 10 set up
an auto-reply getting too many emails
afraid you’ll miss that big deadline
looming around the corner that your boss
is implied could cost you your job
here’s a quick fix set up an automated
reply to incoming messages this feature
is often used by people to notify their
contacts when they’ll be back in the
office and who to contact during that
time in case of emergency but an auto
reply can also be used to let the people
emailing you know that you won’t be able
to get back to them within a certain
amount of time that way you can focus on
the task at hand and not miss a beat
and keep your job number 9 default reply
all vs. reply why still here
flying coffee we get it sometimes it’s
just faster and easier to email a bunch
of people the same info all at once
whether it’s an invitation to someone’s
dirty 30 birthday bash or a memo about
the next HR meeting mass emails will
surely flood your inbox from time to
time wanna reply to them quickly and
efficiently set your email default to
reply all that way you can make sure
everyone knows what they need to know
immediately and you don’t risk sending
your reply email to a single person when
you intend it to reply to everyone
on the other hand if you continuously
email just certain people you should set
your email default to just reply so you
won’t be bothering others and you’ll be
saving yourself loads of precious time
number eight
be wary of the to field if you start
writing an email but you press the send
button before you’re done or you don’t
fill in the to field properly can it
still be called an email in order to
avoid sending unfinished emails you
should always fill out the to field last
why so that you don’t accidentally hit
Send while composing an email and end up
transmitting to your recipients
something that’s only half-finished
filled with grammar mistakes or riddled
with incorrect information haven’t yet
been able to turn this into a habit have
no fear if you’re a gmail user you can
always use the undo send option which
cancels the setting of your email within
a certain period of time just make sure
you’ve activated the feature in your
settings before hand number 7 finish the
day with zero in your Inbox
some of us can’t stand having unread
emails in our inboxes so this is already
a given for us but others just can’t
seem to find the time to go through
anything and everything that comes his
or her way and still manage to have an
actual life but that’s what this list is
for finishing every day with zero unread
emails in your inbox might seem like a
lofty goal at first so why not start
things slowly by going through the most
important emails and clearing out and
deleting the less important ones through
proper time management that way you can
leave work on Friday with less to worry
about and start the next week fresh and
once you got that down you can work your
way towards the daily Xero inbox goal
number six flag for follow-up what do
you do when someone sends you an email
that you have to or want to respond to
but you don’t currently have time to
devote all the attention it deserves
send a quick reply to your contact
acknowledging receipt of his or her
message and then flag or star if you’re
a gmail user or future review that way
you haven’t left the person hanging and
you have a digital record
of what’s next on your email to-do list
and we’ve got to admit it’s pretty
satisfying to unflagged or OnStar that
email once you’ve done what you’ve
needed to do number five use the
one-click rule we know sometimes it just
seems easier to read an email and then
move on to the next without responding
to any of them immediately but believe
it or not this isn’t always the most
effective method to get through
everything that’s in your inbox some
emails just require immediate attention
so sometimes you’re better off doing
what you need to do as soon as you open
them that’s the one-click rule after
you’ve read an email reply forward
delete or archive as in flag or star it
as mentioned in entry number six right
away that means you’ve dealt with it and
can get on with the rest of your day
number four clean up your email threads
so if you’ve been going back and forth
in an email thread with a client your
boss or a sibling four minutes or even
hours of your day you think this is
actually helping you because it’s
letting you multitask check other emails
and do other work at the same time but
that’s not always the case these lengthy
convo threads might actually be slowing
you down what can you do about it make
it easier for your recipient to
instantly get the message you’re
communicating to him or her by cleaning
up the thread reply by bringing the key
info to the top of the email you send so
that everything he or she needs to know
is front and center
number three unsubscribe from everything
two years ago you signed up for a free
five hundred dollar credit from that
online casino and now it’s rewards VIP
program keep spamming you every other
day you could not care less about its
competitive promotions and the chance to
accumulate loyalty points in any of
their partner casinos all you wanted was
a chance to win as much money as you
could within an hour and that’s probably
not the only marketing list you
inadvertently subscribe to in order to
reclaim ownership of your inbox
unsubscribe from all the email lists
that don’t offer you or your business
Sallah
value anymore if only there was a way to
unsubscribe from the junk and keep the
rest you can either take the time to
individually remove all bulk emails
newsletters and status updates or you
can use an email management service like
unrolled dot meet that will do the job
for you in just one click if you’re not
ready to let go of everything just yet
though you can also roll up the
subscriptions you like and get them all
in one email number to keep it short and
sweet
though this one’s pretty much
self-explanatory we’ll take the time to
spell it out for you limit the length of
your emails you don’t need to write
novel length messages to your contacts
and especially not to your colleagues or
your higher-ups
first of all that’d take too much of
your time and second of all it’s highly
likely that your recipient will be all
TLDR or too long didn’t read about it
anyway try to summarize what you need to
tell the person by communicating the
info in bullet point format if that’s
not your thing then condense everything
into three sentences or less and if you
really can’t do either of those then
call him or her number one create an
email filing system here we are at our
number one tip all emails are created
equal but some emails are more equal
than others you probably don’t want
every single email landing in your inbox
with the same level of priority any
reputable email service will have
options for filtering emails and it’s
just a matter of going into your
settings to find out how to best apply
them as such it’s helpful to create such
filters so that each email message is
labeled accordingly and in some cases
sent to corresponding folders
automatically or skip the inbox entirely
helping you to prioritize and focus on
the most important emails this makes
your inbox far more manageable and
clutter free leaving you to be more
productive throughout your days weeks
and months and it works whether you use
email for work or for play do you agree
with our list you know I was wrong you
just sent this email to me what do you
think is the most important tip for
remaining productive
when it comes to email for more
informative top 10s published every day
be sure to subscribe to watchmojo.com
sounds great
[Music]
me you got mail you got mail yes it’s a
very powerful words welcome to
watchmojo.com and today we’re counting
down our picks for the top 10 email
productivity tips for this list we’ll be
giving you some pieces of advice that
can help you keep your inbox uncluttered
organized and working effectively for
you on a regular basis however we’re not
looking at work productivity hacks such
as setting firm email boundaries or
limiting yourself to checking your
emails once an hour but actual practical
tips that you can incorporate into your
regular email routine actually make a
little suggestion what number 10 set up
an auto-reply getting too many emails
afraid you’ll miss that big deadline
looming around the corner that your boss
is implied could cost you your job
here’s a quick fix set up an automated
reply to incoming messages this feature
is often used by people to notify their
contacts when they’ll be back in the
office and who to contact during that
time in case of emergency but an auto
reply can also be used to let the people
emailing you know that you won’t be able
to get back to them within a certain
amount of time that way you can focus on
the task at hand and not miss a beat
and keep your job number 9 default reply
all vs. reply why still here
flying coffee we get it sometimes it’s
just faster and easier to email a bunch
of people the same info all at once
whether it’s an invitation to someone’s
dirty 30 birthday bash or a memo about
the next HR meeting mass emails will
surely flood your inbox from time to
time wanna reply to them quickly and
efficiently set your email default to
reply all that way you can make sure
everyone knows what they need to know
immediately and you don’t risk sending
your reply email to a single person when
you intend it to reply to everyone
on the other hand if you continuously
email just certain people you should set
your email default to just reply so you
won’t be bothering others and you’ll be
saving yourself loads of precious time
number eight
be wary of the to field if you start
writing an email but you press the send
button before you’re done or you don’t
fill in the to field properly can it
still be called an email in order to
avoid sending unfinished emails you
should always fill out the to field last
why so that you don’t accidentally hit
Send while composing an email and end up
transmitting to your recipients
something that’s only half-finished
filled with grammar mistakes or riddled
with incorrect information haven’t yet
been able to turn this into a habit have
no fear if you’re a gmail user you can
always use the undo send option which
cancels the setting of your email within
a certain period of time just make sure
you’ve activated the feature in your
settings before hand number 7 finish the
day with zero in your Inbox
some of us can’t stand having unread
emails in our inboxes so this is already
a given for us but others just can’t
seem to find the time to go through
anything and everything that comes his
or her way and still manage to have an
actual life but that’s what this list is
for finishing every day with zero unread
emails in your inbox might seem like a
lofty goal at first so why not start
things slowly by going through the most
important emails and clearing out and
deleting the less important ones through
proper time management that way you can
leave work on Friday with less to worry
about and start the next week fresh and
once you got that down you can work your
way towards the daily Xero inbox goal
number six flag for follow-up what do
you do when someone sends you an email
that you have to or want to respond to
but you don’t currently have time to
devote all the attention it deserves
send a quick reply to your contact
acknowledging receipt of his or her
message and then flag or star if you’re
a gmail user or future review that way
you haven’t left the person hanging and
you have a digital record
of what’s next on your email to-do list
and we’ve got to admit it’s pretty
satisfying to unflagged or OnStar that
email once you’ve done what you’ve
needed to do number five use the
one-click rule we know sometimes it just
seems easier to read an email and then
move on to the next without responding
to any of them immediately but believe
it or not this isn’t always the most
effective method to get through
everything that’s in your inbox some
emails just require immediate attention
so sometimes you’re better off doing
what you need to do as soon as you open
them that’s the one-click rule after
you’ve read an email reply forward
delete or archive as in flag or star it
as mentioned in entry number six right
away that means you’ve dealt with it and
can get on with the rest of your day
number four clean up your email threads
so if you’ve been going back and forth
in an email thread with a client your
boss or a sibling four minutes or even
hours of your day you think this is
actually helping you because it’s
letting you multitask check other emails
and do other work at the same time but
that’s not always the case these lengthy
convo threads might actually be slowing
you down what can you do about it make
it easier for your recipient to
instantly get the message you’re
communicating to him or her by cleaning
up the thread reply by bringing the key
info to the top of the email you send so
that everything he or she needs to know
is front and center
number three unsubscribe from everything
two years ago you signed up for a free
five hundred dollar credit from that
online casino and now it’s rewards VIP
program keep spamming you every other
day you could not care less about its
competitive promotions and the chance to
accumulate loyalty points in any of
their partner casinos all you wanted was
a chance to win as much money as you
could within an hour and that’s probably
not the only marketing list you
inadvertently subscribe to in order to
reclaim ownership of your inbox
unsubscribe from all the email lists
that don’t offer you or your business
Sallah
value anymore if only there was a way to
unsubscribe from the junk and keep the
rest you can either take the time to
individually remove all bulk emails
newsletters and status updates or you
can use an email management service like
unrolled dot meet that will do the job
for you in just one click if you’re not
ready to let go of everything just yet
though you can also roll up the
subscriptions you like and get them all
in one email number to keep it short and
sweet
though this one’s pretty much
self-explanatory we’ll take the time to
spell it out for you limit the length of
your emails you don’t need to write
novel length messages to your contacts
and especially not to your colleagues or
your higher-ups
first of all that’d take too much of
your time and second of all it’s highly
likely that your recipient will be all
TLDR or too long didn’t read about it
anyway try to summarize what you need to
tell the person by communicating the
info in bullet point format if that’s
not your thing then condense everything
into three sentences or less and if you
really can’t do either of those then
call him or her number one create an
email filing system here we are at our
number one tip all emails are created
equal but some emails are more equal
than others you probably don’t want
every single email landing in your inbox
with the same level of priority any
reputable email service will have
options for filtering emails and it’s
just a matter of going into your
settings to find out how to best apply
them as such it’s helpful to create such
filters so that each email message is
labeled accordingly and in some cases
sent to corresponding folders
automatically or skip the inbox entirely
helping you to prioritize and focus on
the most important emails this makes
your inbox far more manageable and
clutter free leaving you to be more
productive throughout your days weeks
and months and it works whether you use
email for work or for play do you agree
with our list you know I was wrong you
just sent this email to me what do you
think is the most important tip for
remaining productive
when it comes to email for more
informative top 10s published every day
be sure to subscribe to watchmojo.com
sounds great
[Music]
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