I work for Parks and Rec when people
hear that they always ask is your office
like the TV show and they want to know
about the personalities so yes our
office is a lot like the TV show there
are many similarities one of which is
that like most city government jobs I
sit in a lot of meetings in fact we all
do regularly scheduled project
conference business seminar remember
your last meeting how many of you are
thinking how non-productive that meeting
was think about these numbers there are
11 million meetings taking place in
America today 37 billion dollars lost
annually and non productive meetings
authors Peggy and Peter post state that
it’s been estimated today’s
businesspeople spent at least a quarter
of their working hours and meetings and
the higher you rise in the organization
the more you attend this is the current
reality of the collective experience we
call meetings we suffer through them we
cringe at the idea of sitting through
another one and then we schedule more
and every meeting there are two roles
leaders and attendees each one meeting
may have a name in mind or may just meet
because he or she feels compelled to
it’s been the norm take this example
from an article written and Farnam
Street blog imagine you’re in a meeting
with a lot of important people the boss
walks in takes the seat and start
talking strategic market management this
and leveraging competitive advantages
that to you it all sounds like gibberish
for her second you think you’re in the
wrong meeting meeting surely someone
else must be
bully confused so you take a quick
sanity check you look around the room at
your colleagues and what they’re paying
attention and nodding their head and
total agreement how can this be they
must know something you don’t know you
quickly determine the best option is to
keep your mouth shut and high what you
think is your own cluelessness this is
what psychologists call pluralistic
ignorance it’s when you walk out of the
room and you say hey did you know what
they were talking about I thought it was
just me Wow so what if what if we were
to see meetings as a blank canvas to
create a piece of art a once in an
intern ‘ti opportunity to pull from
human creativity and beauty to improve
life itself now the science of meaning
is given we know that the most
successful meetings include define a
clear goal select participants beside
the forum of the meeting distribute the
agenda set dates starting in time
assigned tasks take notes etc we can
break new ground and bring art direction
to the idea of meetings take the notion
of concept art it’s a form of
illustration used to convey an idea in
films comic books animation or other
media before it is put into final
product similar to the concept artists
who try several designs to achieve the
desired result for the work I would like
for us to start looking at meetings the
same way the point is to share there is
no one solution but the beauty and art
is in the discovery of trying different
types of meetings and different settings
with the bringing together of people to
get them to talk about themselves
contribute something new by inspiring
them and therefore motivating them
helping to connect thoughts and ideas so
what does meeting differently look like
first we should embrace the freedom of
expression in meetings many times
leaders in attendees filter who we are
based on expectation meeting as an art
allows for experimentation perhaps it is
a mistake to judge a meeting as good or
bad an alternative approach would be to
rid ourselves of this type of judgment
and try to measure the extent to which
the meeting communicates with us
the more we try different forms of
meetings the more we feel engaged
everything is fresh open and continuous
there’s no right or wrong way to map out
your thoughts but the goal is to remain
as engaged as possible to allow the
ideas to flow better there’s no
blueprint it’s mixing and matching of
colors shall I say in order to come up
with an outline on how to hold this
meeting the beauty is in the discovery
second believe in your meeting believe
in your art know the value of what you
create you can always see it happening
in meetings someone is texting or
emailing or checking social media
attendees maybe you’re unsure of your
role be heard you’re the ones that have
to carry out the vision your presence is
so important remain active always
changing looking to express more leaders
maybe you’re unclear of your role
meeting should energize us and help us
to regain focus show you care this is
your opportunity to strengthen existing
relationships sharing how you feel that
person’s talents and skills fit into the
larger picture in a group meeting can
help that person see their Worth and
purpose and third art and its simplest
form is a way of communicating it’s a
process a collaborative connecting
process let’s not sit around like a
factory let’s not sit around on mute
waiting for the meeting to end we don’t
have to let it run us like a factory you
owe it to yourself your career and your
organization to be a part of it
reaffirms your
place in the workplace while I know each
attempt will have its own special set of
challenges it doesn’t have to be a
complete revamping of a meeting variety
is important it’s all about creating
artistic vision that can power an
organization or a company so I would say
practice having all sorts of meetings
you owe it to yourself and we will come
to know as Gina and Berta says great
meetings don’t just happen they’re
designed now you’ll have to excuse me I
have to go to a meeting
[Applause]
[Music]
hear that they always ask is your office
like the TV show and they want to know
about the personalities so yes our
office is a lot like the TV show there
are many similarities one of which is
that like most city government jobs I
sit in a lot of meetings in fact we all
do regularly scheduled project
conference business seminar remember
your last meeting how many of you are
thinking how non-productive that meeting
was think about these numbers there are
11 million meetings taking place in
America today 37 billion dollars lost
annually and non productive meetings
authors Peggy and Peter post state that
it’s been estimated today’s
businesspeople spent at least a quarter
of their working hours and meetings and
the higher you rise in the organization
the more you attend this is the current
reality of the collective experience we
call meetings we suffer through them we
cringe at the idea of sitting through
another one and then we schedule more
and every meeting there are two roles
leaders and attendees each one meeting
may have a name in mind or may just meet
because he or she feels compelled to
it’s been the norm take this example
from an article written and Farnam
Street blog imagine you’re in a meeting
with a lot of important people the boss
walks in takes the seat and start
talking strategic market management this
and leveraging competitive advantages
that to you it all sounds like gibberish
for her second you think you’re in the
wrong meeting meeting surely someone
else must be
bully confused so you take a quick
sanity check you look around the room at
your colleagues and what they’re paying
attention and nodding their head and
total agreement how can this be they
must know something you don’t know you
quickly determine the best option is to
keep your mouth shut and high what you
think is your own cluelessness this is
what psychologists call pluralistic
ignorance it’s when you walk out of the
room and you say hey did you know what
they were talking about I thought it was
just me Wow so what if what if we were
to see meetings as a blank canvas to
create a piece of art a once in an
intern ‘ti opportunity to pull from
human creativity and beauty to improve
life itself now the science of meaning
is given we know that the most
successful meetings include define a
clear goal select participants beside
the forum of the meeting distribute the
agenda set dates starting in time
assigned tasks take notes etc we can
break new ground and bring art direction
to the idea of meetings take the notion
of concept art it’s a form of
illustration used to convey an idea in
films comic books animation or other
media before it is put into final
product similar to the concept artists
who try several designs to achieve the
desired result for the work I would like
for us to start looking at meetings the
same way the point is to share there is
no one solution but the beauty and art
is in the discovery of trying different
types of meetings and different settings
with the bringing together of people to
get them to talk about themselves
contribute something new by inspiring
them and therefore motivating them
helping to connect thoughts and ideas so
what does meeting differently look like
first we should embrace the freedom of
expression in meetings many times
leaders in attendees filter who we are
based on expectation meeting as an art
allows for experimentation perhaps it is
a mistake to judge a meeting as good or
bad an alternative approach would be to
rid ourselves of this type of judgment
and try to measure the extent to which
the meeting communicates with us
the more we try different forms of
meetings the more we feel engaged
everything is fresh open and continuous
there’s no right or wrong way to map out
your thoughts but the goal is to remain
as engaged as possible to allow the
ideas to flow better there’s no
blueprint it’s mixing and matching of
colors shall I say in order to come up
with an outline on how to hold this
meeting the beauty is in the discovery
second believe in your meeting believe
in your art know the value of what you
create you can always see it happening
in meetings someone is texting or
emailing or checking social media
attendees maybe you’re unsure of your
role be heard you’re the ones that have
to carry out the vision your presence is
so important remain active always
changing looking to express more leaders
maybe you’re unclear of your role
meeting should energize us and help us
to regain focus show you care this is
your opportunity to strengthen existing
relationships sharing how you feel that
person’s talents and skills fit into the
larger picture in a group meeting can
help that person see their Worth and
purpose and third art and its simplest
form is a way of communicating it’s a
process a collaborative connecting
process let’s not sit around like a
factory let’s not sit around on mute
waiting for the meeting to end we don’t
have to let it run us like a factory you
owe it to yourself your career and your
organization to be a part of it
reaffirms your
place in the workplace while I know each
attempt will have its own special set of
challenges it doesn’t have to be a
complete revamping of a meeting variety
is important it’s all about creating
artistic vision that can power an
organization or a company so I would say
practice having all sorts of meetings
you owe it to yourself and we will come
to know as Gina and Berta says great
meetings don’t just happen they’re
designed now you’ll have to excuse me I
have to go to a meeting
[Applause]
[Music]
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